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Accounts Payable Specialist ** MUST HAVE CONSTRUCTION EXPERIENCE **

Our client is looking for a detail-oriented and experienced Accounts Payable (AP) Specialist with a solid background in the construction industry to join their finance team. The AP Specialist will be responsible for managing the entire accounts payable process, including invoice processing, subcontractor payments, lien waivers, and compliance with construction contracts. This role requires a strong understanding of construction accounting, vendor relations, and cost coding to projects.

Key Responsibilities:

• Review, verify, and process invoices for materials, services, subcontractors, and equipment rentals.
• Match purchase orders, delivery tickets, and contracts to vendor invoices.
• Ensure proper cost coding of expenses to jobs, cost codes, and general ledger accounts.
• Track and process subcontractor payments in accordance with contract terms and retention requirements.
• Collect and manage lien waivers, certificates of insurance (COIs), and W-9s from vendors and subcontractors.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate records of accounts payable transactions and assist in month-end close processes.
• Coordinate with project managers, superintendents, and vendors to resolve invoice and payment issues.
• Ensure compliance with company policies, procedures, and state/federal regulations related to construction finance.
• Prepare weekly check runs and electronic payments (ACH, wire transfers).
• Assist with audits by providing required documentation and reports.

Qualifications:

• Required:
  • 3+ years of accounts payable experience, with at least 1-2 years in the construction industry.
  • Familiarity with construction contracts, AIA billing, lien releases, and retainage.
  • Proficiency in accounting software such as QuickBooks, Sage 300 (Timberline), Viewpoint, Procore, or similar ERP systems.
  • Strong attention to detail and organizational skills.
  • Working knowledge of Microsoft Excel and other Office applications.
  • Excellent communication and vendor management skills.
• Preferred:
  • Associate or Bachelor s degree in Accounting, Finance, or related field.
  • Experience with union/non-union labor and certified payroll support.
  • Knowledge of prevailing wage laws and construction compliance requirements.

Equal Opportunity Employer.