Accounts Receivable Specialist - Full Cycle
Job ID:
04075
Job Description
Accounts Receivable Specialist - Full Cycle
**Must have construction experience**
Position Summary
We are seeking a detail-oriented and proactive Accounts Receivable Specialist with experience in the construction industry to join our finance team. In this role, you will manage the full cycle of accounts receivable for construction projects, ensure timely collection of progress payments, handle retainage, and maintain strong relationships with clients, general contractors, and subcontractors. The ideal candidate understands construction billing practices, including AIA forms, lien waivers, and job-cost accounting.
Key Responsibilities
- Prepare and submit accurate progress invoices, change order billings, and final invoices using construction-specific formats (AIA G702/G703, unit price, lump sum, etc.).
- Track and reconcile project billings against contracts, purchase orders, and job cost reports.
- Monitor accounts receivable aging and proactively follow up on overdue payments via phone, email, and formal notices.
- Manage retainage releases, including conditional and unconditional lien waivers.
- Research and resolve billing discrepancies, disputes, and back charges with project managers, clients, and subcontractors.
- Post cash receipts, credits, and adjustments to customer accounts in a timely manner.
- Collaborate with Project Managers and Estimators to ensure accurate job setup, billing rates, and change order documentation.
- File preliminary notices and mechanics liens when necessary, and maintain lien rights compliance.
- Generate AR reports, cash flow forecasts, and aging analysis for management review.
- Assist with month-end and year-end close processes, including account reconciliations.
- Maintain accurate customer records and credit information in the ERP/accounting system.
- Support credit checks, collections strategy, and bad debt reserve recommendations.
Qualifications & Experience
- 3+ years of Accounts Receivable experience, with at least 2 years in the construction industry (commercial, residential, industrial, or heavy civil preferred).
- Strong knowledge of construction billing practices, AIA documentation, retainage, and lien laws.
- Experience with construction accounting software (e.g., Viewpoint Vista, Procore, Sage 300 CRE, QuickBooks Contractor, or similar ERP systems).
- High school diploma or equivalent required; Associate s or Bachelor s degree in Accounting, Finance, or Business preferred.
- Familiarity with mechanics lien statutes and preliminary notice requirements in relevant states.
Skills & Competencies
- Excellent organizational skills and high attention to detail.
- Strong communication and negotiation abilities comfortable interacting with project teams, owners, and contractors.
- Proficient in Microsoft Excel (pivot tables, VLOOKUPs, aging analysis) and Outlook.
- Ability to manage multiple projects and deadlines in a fast-paced environment.
- Problem-solving mindset with the ability to research and resolve complex billing issues.
- Understanding of general construction contracts (lump sum, GMP, cost-plus, etc.).
Meet Your Recruiter
Josh Monroe
CEO
Josh Monroe is a dynamic entrepreneur and business leader who has made a significant impact in the staffing and recruiting industry. As the Founder and CEO of 619 Recruiting, Josh has built a reputation for his expertise in sales, recruiting, leadership, and team building.
With a passion for entrepreneurship, Josh took a bold step and founded 619 Recruiting in 2019, just before the onset of the global COVID-19 pandemic. Despite the challenging times, Josh and his team persevered, pulling themselves up by the bootstraps and navigating through the tumultuous landscape with resilience and determination. Through his strategic vision and unwavering commitment, 619 Recruiting has established a solid foundation and has experienced impressive growth over the past five years.
One of Josh's key strengths is his focus on personal and professional development. He understands the importance of creating a culture that fosters continuous growth and learning, and he instills this mindset within his team. By merging a positive and inclusive work environment with a results-oriented approach, Josh has created a winning formula that has led to high levels of production and success.
Josh's leadership style is characterized by his ability to inspire and motivate others. He leads by example, setting the bar high and challenging his team to reach their full potential. His strong background in sales and recruiting has allowed him to build a team of top-performing professionals who share his passion for excellence and client satisfaction.
As a visionary leader, entrepreneur, and industry expert, Josh Monroe continues to drive the success of 619 Recruiting while positively impacting the staffing and recruiting industry. His dedication to building a thriving business, combined with his unwavering commitment to personal and professional development, makes him a respected figure in the business community.
About Noblesville, IN
Discover exciting job opportunities in the vibrant area around Noblesville, Indiana today! This charming city, located just north of Indianapolis, offers a quaint small-town feel paired with big city amenities. With breathtaking parks like Forest Park, stimulating arts and culture at Nickel Plate Arts, and a variety of dining options showcasing local flavors, there's so much to explore here. From catching a show at the historic Red Barn Theatre to cheering on the Indy Eleven soccer team at Carroll Stadium, Noblesville has something for everyone. Join our team and start your career in this thriving and enchanting region!