Administrative Assistant (2nd Shift)
Job Description
Administrative Assistant (Manufacturing)
2nd Shift - Bilingual
Shift: (2p-10p)
Job Summary:
The Manufacturing Administrative Assistant provides vital support to the production and operations team by handling administrative tasks, ensuring smooth communication between departments, and maintaining accurate records. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced manufacturing environment.
Key Responsibilities:
- Assist with day-to-day administrative tasks, including scheduling meetings, managing correspondence, and preparing reports.
- Maintain and update records related to production, inventory, and compliance.
- Process purchase orders, invoices, and other financial documents.
- Coordinate with vendors, suppliers, and internal departments to ensure efficient workflow.
- Support HR functions such as onboarding new employees, tracking attendance, and maintaining personnel files.
- Ensure compliance with company policies, safety regulations, and industry standards.
- Prepare and distribute reports, presentations, and other documentation as needed.
- Assist in organizing company events, training sessions, and safety meetings.
- Manage office supplies and ensure the administrative area remains organized.
- Perform other duties as assigned by management.
Qualifications:
- High school diploma or equivalent (Associate s degree preferred).
- Previous experience in an administrative role, preferably in a manufacturing or industrial setting.
- Bi-lingual, Spanish/English Required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Knowledge of ERP systems or manufacturing processes is a plus.
Work Environment:
- Office setting within a manufacturing facility.
- Occasional visits to the production floor may be required.
- Fast-paced and deadline-driven environment.
Equal Opportunity Employer.
Meet Your Recruiter
Jaquelinne Herrera
Recruiter
As a Senior Construction Recruiter with extensive experience of 9 years in the recruiting industry, I bring a results-driven approach to leadership and recruitment. I have a proven track record in executive decision-making, relationship-building, and building high-performance teams. My expertise spans sales, recruiting, coaching, and athlete development, all supported by strong communication and leadership skills.
I hold a Bachelor of Science in General Management from Kansas State University, and I pride myself on being a dynamic and energetic professional committed to personal and team success.
Outside of my career, I’m passionate about coaching young girls in competitive soccer at one of Central Indiana’s top clubs; Indy Eleven Academy. I also love spending time with my family, those I love, and my mini golden doodle Paco, and I believe in the power of a strong work-life balance. Fitness is important to me; whether it's running or hitting the gym, I enjoy pushing myself physically. A natural competitor, I thrive in environments where hard work, fun, and perseverance lead to growth and achievement.