Administrative Assistant (2nd Shift)
Job Description
Administrative Assistant (Manufacturing)
2nd Shift - Bilingual
Shift: (2p-10p)
Job Summary:
The Manufacturing Administrative Assistant provides vital support to the production and operations team by handling administrative tasks, ensuring smooth communication between departments, and maintaining accurate records. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced manufacturing environment.
Key Responsibilities:
- Assist with day-to-day administrative tasks, including scheduling meetings, managing correspondence, and preparing reports.
- Maintain and update records related to production, inventory, and compliance.
- Process purchase orders, invoices, and other financial documents.
- Coordinate with vendors, suppliers, and internal departments to ensure efficient workflow.
- Support HR functions such as onboarding new employees, tracking attendance, and maintaining personnel files.
- Ensure compliance with company policies, safety regulations, and industry standards.
- Prepare and distribute reports, presentations, and other documentation as needed.
- Assist in organizing company events, training sessions, and safety meetings.
- Manage office supplies and ensure the administrative area remains organized.
- Perform other duties as assigned by management.
Qualifications:
- Previous experience in an administrative role, preferably in a manufacturing or industrial setting.
- Bi-lingual, Spanish/English Required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Knowledge of ERP systems or manufacturing processes is a plus.
- High school diploma or equivalent (Associate s degree preferred).
Work Environment:
- Office setting within a manufacturing facility.
- Occasional visits to the production floor may be required.
- Fast-paced and deadline-driven environment.
Equal Opportunity Employer.
Meet Your Recruiter
Casey Finch
Senior Recruiter
Casey Finch is an accomplished Senior Recruiter & Talent Acquisition Specialist with over a decade of experience in full-cycle recruitment across diverse industries, including animal health, veterinary services, health care, manufacturing, and more. With a proven track record of connecting top-tier talent with industry-leading organizations, Casey is passionate about assisting businesses build strong, dynamic teams and helping candidates find their perfect job, guiding them through every step of the process with care, expertise, and a commitment to matching their unique skills and aspirations with the right opportunities.
Originally from the Midwest, Casey now calls North Carolina home, where she lives with her husband and their two beloved dogs. As a volunteer at the Carolina Tiger Rescue, Casey channels her passion for animals into meaningful action, supporting efforts to protect and care for wildlife. In her free time, she loves exploring the beauty of North Carolina through hiking and outdoor adventures.
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