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Executive Assistant

Indianapolis, IN 46278

Industry: Manufacturing Job Number: 03257-8 Priority: High

Job Description

Executive Assistant

Our client is seeking a highly organized and efficient Executive Assistant to support their executive team in daily administrative tasks and ensure smooth operations within the organization. The ideal candidate will be proactive, resourceful, and capable of managing multiple priorities with precision and discretion.


  1. Administrative Support: Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports.
  2. Communication Management: Serve as the primary point of contact for internal and external stakeholders, handling correspondence, phone calls, and emails with professionalism and confidentiality.
  3. Document Preparation: Prepare and edit documents, presentations, and reports as required, ensuring accuracy and adherence to company standards.
  4. Meeting Coordination: Organize and coordinate meetings, conferences, and special events, including agenda preparation, venue booking, catering arrangements, and logistical support.
  5. Information Management: Maintain accurate records and files, both electronic and hard copy, ensuring accessibility and confidentiality of sensitive information.
  6. Project Assistance: Assist with project management tasks, such as researching, gathering data, and compiling reports to support decision-making processes.
  7. Task Prioritization: Prioritize and manage tasks effectively, identifying urgent matters and ensuring timely resolution while maintaining attention to detail.
  8. Team Collaboration: Collaborate closely with other administrative staff and departments to facilitate seamless communication and workflow across the organization.
  9. Problem Solving: Anticipate challenges and proactively identify solutions to address issues as they arise, demonstrating sound judgment and decision-making skills.
  10. Special Assignments: Undertake special projects and assignments as directed by the executive team, demonstrating flexibility and willingness to adapt to changing priorities.


  1. Bachelor's degree or equivalent experience preferred.
  2. Proven experience as an executive assistant or similar role, preferably in a corporate environment.
  3. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  4. Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
  5. Proficiency in Microsoft Office Suite and other relevant software applications.
  6. Discretion and confidentiality in handling sensitive information and matters.
  7. Resourcefulness and problem-solving abilities to navigate complex situations.
  8. Attention to detail and accuracy in all tasks and communications.
  9. Ability to work independently with minimal supervision and as part of a team.
  10. Flexibility and adaptability to accommodate changing priorities and work demands.

If you are an experience Executive Assistant, we encourage you to apply!

619 Recruiting is an equal opportunity employer providing equal employment opportunities without regard to race, color, sex, religion, national origin, age, physical or mental disability, veteran status, or political affiliation.

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