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Office Manager (Car Dealership Industry)

Orlando, FL 32801

Industry: AU - Automotive / Car Dealerships Job Number: 1631

Job Description



What is needed in this role: 

  • Bachelors Degree is preferred 

  • 4+ years experience at an automotive dealership as an Office Manager 


Other responsibilities (Overview): 

  • Hires, trains, and supervises office personnel. 

  • Analyzes and organizes office operations and procedures. 

  • Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer' s format and time frame. 

  • Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory. 

  • Prepares daily bank deposit and cash report. 

  • Maintains an effective cash management system. Forecasts cash needs. 

  • Controls petty cash amounts for dealership and sales department. 

  • Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends. 

  • Reconciles select accounts monthly. 

  • Approves adjustments to inventory and receivable accounts. 

  • Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate. 

  • Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end. 

  • Participates in the preparation of short and long-term forecasts. 

  • Assists in completion of annual review/audit. 

  • Ensures compliance with all government regulations. 

  • Prepares payroll on a timely basis, posts payroll and maintains payroll records. 

  • Prepares tax reports, tax deposits and tax returns in a timely, accurate manner. 

  • Prepares employee health/life benefit payments. 

  • Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly. 

  • Administers charge-back program for late charges to inventory. 

  • Prepares monthly floor plan report for use in commission calculations. 

  • Prepares sales commission/chargeback detail reports. 

  • Manages the payoff of vehicle floor plan and works with bank representatives. 

  • Approves new charge accounts and oversees collection of past due accounts. 

  • Compiles information and prepares reports as requested by management and/or dealer principal. 

  • Controls keys to buildings and maintains log of keys issued to employees. 

  • Cross-trains a qualified substitute. 

  • Processes paperwork for new employees and terminations. 

  • Keeps an updated file of all dealership job descriptions. 

  • Maintains confidential employment files. 

  • Maintains a professional appearance. 

  • Attends managers meetings as requested. 

  • Other tasks as assigned. 


What can you expect? 

  • Competitive salary/package 

  • Healthcare benefits, sick pay 


If you are an Office Manager in the Car Dealership Industry, please apply now! Only local candidates will be considered for this role. 

Meet Your Recruiter

Josh Monroe

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